Bylaws

Article I — NAME

The name of this Chapter shall be Idaho Women in Nuclear, herein after referred to as IWIN.

Article II — MEMBERSHIP AND DUES

Membership in IWIN is open to all Idaho women and men who are interested in or working in the fields of nuclear energy and other sciences that pledge to adhere to the mission and goals of this Chapter.

Section 1. Membership

Prospective applicants may choose the WIN organization or family of organizations they are making application to at the time of application:

• Global WIN
• USWIN
• Region 4 WIN
• IWIN
• Any combination of the above.

The choice of organization membership is made by using the appropriate applications and making the appropriate notations on those applications.

A registered member in good standing of IWIN is a person that has appropriately completed and submitted an application to IWIN, had the application approved by the Executive Board, and is current in the payment of dues, if levied.

Membership in IWIN may be revoked by two-thirds (2/3) majority vote of the Executive Board if it has been determined that the affected member:

• Has not supported the goals and mission of IWIN
• Has violated any Code of Ethics
• Is two (2) or more years in arrears in dues, if levied

The affected member shall be given the opportunity to address the Executive Board prior to the vote to revoke membership.

Section 2. Dues

If deemed necessary, annual dues, and the date for payment of annual dues, for IWIN members shall be set by a two-thirds (2/3) majority vote of the responding Chapter membership.

Article III — OFFICERS, NOMINATION AND ELECTION, TERM, AND DUTIES

Section 1. Officers

The Chapter officers shall be a President, Vice President, Secretary, Treasurer, Communications Officer, Outgoing President and four to eight Officers-at-Large, which shall constitute the Executive Board.

Section 2. Nomination and Election

The authority and responsibility to elect members to the IWIN Chapter Officers rests with the Chapter membership. Each Chapter member has one vote.

Officers shall be elected by a majority vote of those responding. Method of voting shall be as determined by the Elections Committee (e.g., e-mail, paper ballot). When there is only one nominee for an office, the ballot may be dispensed with and the Officers elected viva voce, at a meeting with 30% of the membership present.

Any Chapter member having the privilege of voting for the election of Officers, and who cannot attend the meeting, shall have the right to vote. Method for absentee vote shall be as determined by the Committee on Nominations (e.g., e-mail, paper ballot).

Section 3. Elections Committee

Term of office for Chapter Officers is two years, May through April.

In the event a Chapter Officer is unable to complete their term of office, the order of succession is defined by the order in which the officers are identified in Article III, Section 1, Officers.

Should it be necessary to enact a succession of Officers, the positions remaining open shall be filled by appointment. The authority to make the appointment rests with the Office of the President with the approval of the Executive Board. The appointment shall run until the next scheduled election for the position.

Section 4. Roles and Duties

• President
  The role of the President is to lead IWIN toward fulfillment of the strategic plan objectives. The President serves a two year term and is a voting member on the IWIN Executive Board.
  • Develops a strategic plan for the year, which will be reviewed and approved by the Executive Board
  • Presides over all Executive Board meetings — may delegate to the Vice-President
  • Administers the business of the organization
  • Develops meeting agendas and presides over meetings
  • De-facto member of all committees
  • Encourages representation at the Chapter at Global, National, and/or Regional meetings
  • Serves as a liaison with IWIN Sponsors and other organizations
  • Responsible for initiating end-of-term elections, gathering and tallying votes, monitoring elections, and ensuring transition to new officers.
• Vice-President
  The Vice-President serves a two year term on the Board prior to assuming the office of President. This position is a voting member on the IWIN Executive Board. In the absence of the President, this position assumes the roles of the President with all its authority and responsibilities.
  • Presides over meetings in the absence of the President
  • Aids in planning and implementing a strategic plan for the year
  • Conducts annual review of finances
  • Communicates with other organizations on IWIN activities, including obtaining schedules from other WIN organizations, other Idaho chapters of professional societies (such as ANS) as needed; coordinating schedules as needed; and addressing invitations to and from such organizations. Communications responsibilities can be delegated where appropriate.
  • De-facto member of all committees
  • Monitors all committees
• Secretary
  The role of the Secretary is to oversee the recording of all official IWIN business and to distribute those records to the Board members and the website. The Secretary serves a two year term and is a voting position on the Board.
  • Maintains IWIN membership roster and interfaces with national and regional organizations
  • Maintains IWIN Calendar of Events
  • Notifies IWIN Chapter membership of events and activities, including national and regional events
  • Cultivates other avenues of communication regarding IWIN, membership in IWIN and activities of IWIN, and supports the dissemination of this information (e.g., magazine articles, etc.) (can be delegated to the Communications Officer or other Officer-at-Large)
  • Responsible for taking and distributing meeting minutes
  • Works with President and Election Committee on end-of-term elections, including planning and scheduling elections, asking candidates for commitment to run for office, sending slate of officers to members for vote, and announcing results to members.
• Treasurer
  The role of the Treasurer is to address and handle financial issues as determined appropriate by the Executive Board. The Treasurer serves a two year term and is a voting position on the Board.
  • Assure membership dues, if levied, are collected
  • Manages funds
  • Tracks and reports IWIN financial status and expenditures to the Board and General Membership
  • Provides annual financial summary to Vice President
  • Develops annual budget plan
  • In the absence of a duly elected Treasurer, the responsibilities of the Treasurer shall be discharged by the Vice-President.
• Officers-at-Large
  The role of the Officers-at-Large is to volunteer for assignments such as Committee Chairs as requested by the Executive Board and attend Executive Board meetings when possible. Officers-at-Large serve two year terms and hold voting positions on the Board.
• Outgoing President
  The role of the Outgoing President is to serve on the Executive Board after the commitment as President of IWIN has been completed. The Outgoing President serves a two year term on the Board and is a voting member of the Board. This is a mentoring position to the incoming IWIN President.
  • Provides incoming President with information, documents, calendar and other pertinent assistance prior to leaving office to ensure smooth transfer of responsibilities
  • Assists the incoming President with Strategic Planning
  • Tallies votes, requests confirmation of acceptance from new officers, then sends election results to the Secretary.
• Communications Officer
  The role of the Communications Officer is to facilitate and coordinate communications to increase awareness of IWIN activities among IWIN members and in the community. The Communications Officer is a non-voting position appointed from the Officers-at-Large by the President.
  • Oversees and provides input for the website.

Article V — MEETINGS

• Executive Board
  The Executive Board shall meet every other month as a minimum. Meeting times shall be scheduled to ensure support before and after National or Regional Conferences.
• Standing Committees
  Standing Committees shall meet as determined by the Standing Committee Chair or responsible Officer-at-Large.
• Chapter meetings shall, as a minimum, occur biannually and are open to all IWIN members. The setting of meeting times shall be sensitive to other Idaho organization schedules and industry-wide organization and society schedules.
• Special Meetings
  The Executive Board may call Special Meetings for Chapter members as required by the circumstances.

Article VI — Financial Resources

IWIN shall function through the work of its members and funds from memberships and sponsorships. The Executive Board shall secure the necessary funding to conduct its operations through and with the approval of the INL Management Team or current IWIN sponsor(s).

Article VII — COMMITTEES

The Standing Committees are organized at the discretion of the Executive Board. Standing Committees are led by either a Chair appointed by the IWIN Chapter President, or an Officer-at-Large appointed by the President. Both Standing Committees and Ad-Hoc Committees report to the Board and general members through the Vice President.

Section 1. Standing Committees

Standing Committees and their duties are as follows:

1. Professional Development/Mentoring
   • Leads, organizes and presides over the My Amazing Future educational event with the Idaho National Laboratory
   • Leads, organizes and presides over the Resume Review Workshop
   • Leads, organizes and presides over the Mock Interview Workshop
   • Identifies and communicates career development opportunities to membership
   • Schedules meetings as necessary to support objectives
   • Determines levels and administers volunteer staffing to support committee responsibilities.
2. Bylaws and Standing Rules Committee
   • May propose amendments
   • Reviews the current Bylaws annually
   • Transmits the proposed revisions to the Executive Board members a minimum of seven days prior to the next meeting. A vote of 2/3 of Executive Board present at the meeting or responding to an electronic notice will be required for adoption.

Section 2. Ad-Hoc Committees

Ad-hoc committees shall be identified, as needed, to support achieving the goals and mission of IWIN and the successful accomplishment of IWIN activities. Ad-hoc committee chairs shall be appointed by the IWIN Chapter President.

1. Elections Committee
   • Develops a proposed slate of Chapter Officers and oversees the election process including:
   • Recommends method of voting (e.g., e-mail, paper ballot)
   • Prepares, distributes and collects ballots
   • Absentee ballots
2. Finance Committee
   • Offer suggestions, recommendations or pertinent information regarding finances
   • Preparation of budgets for special projects.
3. K-12 Outreach
   • Responds to external requests for IWIN involvement in K-12 programs
   • Develops and implements a plan to accomplish K-12 outreach.

Article VIII — DISSOLUTION

Chapter membership has authority to amend the IWIN Charter and to dissolve the Chapter. For these purposes, a two-thirds (2/3) majority vote of the responding Chapter membership shall constitute a quorum. Upon dissolution of IWIN, assets shall be distributed to USWIN.

Article IX — PARLIAMENTARY AUTHORITY

The current edition of Robert’s Rules of Order Newly Revised shall govern IWIN in all matters of procedure not otherwise covered by Chapter Bylaws.

Bylaws Adopted: 01/27/2011

Last Updated: Wednesday, May 25, 2011
Copyright © 2011 Idaho National Laboratory
URL: http://www.winidaho.org/bylaws/index.shtml